Volunteers needed to join our Social Events team

One of our Committee members is responsible for the overall organisation of several social events during the year, and we are looking for volunteers to join the team. You might like to get involved with one event and take over the complete “package”, or be involved working with others for an event. For annual events (not the Coffee Mornings or Monthly Talks) we contact the members with the relevant details, use very simple spreadsheets to store attendance information, and confirm numbers and catering arrangements with the relevant venue. If you like working in your own time at home and liaising with members via email, then this might be a suitable role for you. Of course, it might be more enjoyable for you to attend the function, but this is not essential.
The events and regular activities which Chichester u3a currently runs, and for which we are seeking volunteer help, are as follows:
The Monthly Coffee Mornings (10am, first Tuesday of each month, at the Minerva Theatre). We need to liaise with the CFT caterers, draw up rotas of volunteers to Meet & Greet and to man the New Members’ “Welcome” table, and to liaise with the caterers;
The Monthly Talks (2pm, third Thursday of each month, at the Assembly Rooms). We have a Speakers’ team which is responsible for booking speakers, but the Social Events team agrees dates with the venue and checks dates with our IT team and Tea/Coffee servers. We also keep a rota of Meeters & Greeters for each Talk.
Every year we hold a Thank You Tea at the Minerva for all our volunteers, so we need to agree a date with the venue and send email invitations to all those who support our activities.
We have now booked two dates at Chichester College’s Restaurant 64 for our Christmas lunches; we send out details at the end of September and organise menus and table plans for the College.
On 1 st July we have permission from the Diocese of Chichester to hold a Summer Tea at the Bishop’s private Garden. This is still very much in the early planning stages: we need to liaise with the Diocese to agree arrangements. We held a similar event two years ago which was attended by 200 of our members – maybe you were there and were pleased that you could enjoy your tea sheltered from the rain in the lovely marquee. We are hoping for sunnier weather in 2025!
If you would like to be involved in one, or more, of these events, please contact Jill HERE via our website.