Dear Chichester U3A member,
To see the last six or so bulletins, click here.

Hopeful News for Our U3A

CHICHESTER U3A

Registered Charity No. 1037027

Please reply to:

The Chair
 Chichester U3A
Box 809, Mailboxes Etc
26 The Hornet
 Chichester  PO19 7BB

April 24th, 2020

Dear Member,

For many months we have been asking for volunteers to fill the soon-to-be vacant roles on your Committee, in addition to those which were not filled last year.

Without these roles being taken up, we were in the position of needing to consider dissolution of our U3A. It was very clear that this was the last resort, in the event that we didn’t have the required officers and supporting Committee members.

I know many of you were saddened by this thought, as was the Committee; however, there is now some good news. We have had nominations from some of our newer members and it does look as if we will have a full Committee and the chance to continue keeping our U3A up and running as soon as is safe to do so. We have nominations for the officer roles and some for Committee roles. This is certainly very encouraging.

We will proceed with our virtual AGM on May 21st at 2-00 pm and much is in place already for this event, during which time we will be voting for the officer positions and for Committee roles. It is important that we have a quorum in order to establish the new Committee.

I’m sure you will be very relieved to receive this good news and will want to vote for the new Committee. However, we are still in a lockdown, self-isolating situation and therefore Chichester U3A will suspend all groups, events and other activities (unless online), until it is safe to resume. At this point, we do not have a date to resume, but will be following government advice very carefully, in order to ensure we all stay safe and healthy.

In addition, whilst it is now looking as if we will have a full Committee, we are still in need of support in other areas, so even if being on a Committee doesn’t appeal to you, it may be that you can offer a few hours here and there, which will help us to revive monthly talks, trips and visits and social events etc. We would also welcome support for our secretarial team and the membership team. Many hands make light work and the workload shared makes it all so much more enjoyable. Please contact me at the Chair’s email address if you would like to offer some help.

I hope you will all be able to enjoy the impending fine weather due this weekend and to make the most of being outside at some point. This good news and the sunshine has cheered us all up.


Maureen Doyle
Chichester Chair

Please come to our virtual  AGM!

 

This is a reminder that our AGM will be an online meeting this year at 2:00 pm on Thursday, 21st May. We will be doing this through a freely downloadable program named Zoom. Zoom is available on most computer types and even smartphones and tablets. So whatever type you have you can join in.
Many of you are already using Zoom as, I think, at least 6 of our groups are using it to have on-line group meetings during our days of social isolation. So if you do not already have Zoom, be assured that it is really quite easy to get used to, and nothing to be afraid of.
The reason I am telling this is to try to make sure that our on-line AGM will have a quorum. By our constitution, a quorum for the AGM is 5% of the membership. This year that amounts to 47 people. So we need a minimum of 47 people to attend the Zoom AGM. Zoom can manage meetings with up to 100 attendees, so we are not limited by the technology, but we do need at least 47 of you to attend.
To help you I have published on the Chichester U3A website a beginner’s guide to using Zoom, which walks you through downloading the program in the first place, and leads you through some of the simple things you will be able to do with it, such as having face-to-face conversations with your family and friends, as well, of course, as attending our AGM! You will find this information on the coronavirus page of the website, or you can go straight to it by clicking this link to the beginner’s guide.
So you have four weeks between now and the date of the AGM – so plenty of time to get set up with Zoom. A few days before the AGM I will send you an email containing the information you need to join the AGM meeting. This amounts to clicking a link and following the (simple) instructions you find there. Good luck and I’ll see you at the AGM.
Ray Davies
Webmaster
Chichester U3A

2020 Annual General Meeting

I have been asked to mention the preparations that are being made for the AGM.
We are planning to run the AGM on 21st May as a Zoom virtual meeting. If you wish to attend you will need to download Zoom onto your computer (this is dead easy – see the guidance notes). We will be able to have 100 members attend this internet meeting, and live voting will be possible. Members unwilling or unable to attend the Zoom meeting will be able to cast their votes in advance by proxy. Here is the timetable:

  • We need nominations for the committee roles by 24th April
  • All papers and proxy voting forms will be distributed by 30th April
  • The deadline for returning proxy voting forms will be 14th May.

A password-protected web page for the AGM has been set up, with links to the nomination form. The web address and password were given in the email version of the Bulletin on April 17th.

Before April 23rd will be added:

  1. 2019 AGM Minutes
  2. 2020 AGM Agenda

And by April 30th :

  1. Chair’s Report
  2. Treasurer’s Report
  3. Balance Sheet & Statement of Assets and Liabilities
  4. The Proxy Voting form

Discussions are taking place about sending paper copies of these documents out to members without emails, and details of the procedures for managing proxy voting forms.
I do not know if we have as yet enough volunteers to keep the U3A running, or what arrangements are being made for dissolution if we have not.
Anyway, please join the virtual AGM: otherwise the U3A may collapse, and a lot of hard work by  members of the committee in recent weeks will be wasted.

Groups News

A Message from the Webmaster
The Science Discussion Group has held a successful meeting with 16 attendees via Zoom and also a full meeting with an external speaker. We, therefore, confirm that using Zoom to keep groups going is viable – and more than viable, it’s fun, and entirely coronavirus safe!

Your committee has also successfully met by Zoom, on 2nd April, so we can confirm that it is definitely a direction that other groups, especially discussion type groups, should consider trying out. To that end I have produced a beginner’s guide to using Zoom, starting with how to download the App to your computer and open a Zoom account, and progressing through how to find your Zoom friends and how to join a meeting of your group, through to how to host a meeting for your group. (Only one member of the group has to master the last item! – and it doesn’t have to be the group leader.)

Alternatively, visit the coronavirus page on the Chichester U3A website and follow the link for the beginner’s guide, and let me know how you get on with Zoom. If you get stuck and need some advice get in touch.

Ray Davies (Webmaster)

PS When you click on the links to the beginner’s guide, it may appear not to work: in fact, the file may have been downloaded to your computer.

Have you kept your group going?
If so, would you please let the groups coordinator know, and in what way. It would be very useful if we knew there was a pool of expertise out there, and encouraging for other groups to know what can be done.
Some groups have successfully implemented video conferencing to keep their groups active. Group leaders who do, could consider opening their groups to temporary members for the duration: this would be an excellent way for interested U3A members to learn about the group, and maybe join on a permanent basis or be inspired to form their own. And it would be an excellent way for group leaders to publicise their wares.
Also, would you like to send the Bulletin a screenshot of your virtual group in action? Pick your moment, of course, but no posing!
Some more ideas
How about a Bulletin quiz? Would you like to submit questions for a quiz – say ten questions on a topic, to appear in the bulletin one week, answers, we hope, the next? The more submissions the better. Just the job for a group leader on furlough. Please send to the quiz organiser.
Would you like to send the Bulletin pictures of your garden, or birds and flowers in your garden, or yourself gardening, or painting your kitchen or washing your bicycle, scooter, car (is that allowed?) or any other activities with which you have kept busy?

Ideas from the National U3A

  • According to SUN, two new national study days have been arranged by HQ for the Autumn, while a postponed study day on Japanese Cinema may take place sometime later this year.
  • Thursday, November 5th – Van Gogh: A Fresh Look. at the National Gallery. Talks on the artist and the influence of the National Gallery. 11 am to 3.45 pm. Cost: £25. Booking opens in mid-June via u3a.org.uk/events.-
  • Monday, October 12th  – U3A at the Royal Institution. Various talks including ‘Finding Our Voice’. 1.45 pm to 4.45. Cost: £21.50 with refreshments. Booking open in mid-June via u3a.org.uk/events.
  • Meanwhile, the U3A continues to put forward good ideas and activities to occupy ourselves:
  • Mr Motivator has teamed up with the U3A for a series of exercise videos.
    The fitness personality, best known for his brightly-coloured outfits and enthusiastic work-outs, has created a six-day long programme for U3A members which started on Monday 20th April and which are still available on the  U3A YouTube channel (see below). We’d like all third agers out there to get involved and join us.  If you’re not a member of U3A – you can find out more from the U3A Trust You can watch the videos at the U3A YouTube channel:
    Looking forward to your joining us every week.
  • Mindfulness – some lectures given by the U3A subject advisor. A new lecture each week,  but the earlier ones are on the U3A YouTube channel.
  • Maths Challenge – some mathematical posers for you  Fresh questions every week, with the answers to the previous week’s.
  • Bird Track – U3A members are being asked to help keep track of our garden birds. You are invited to join BirdTrack, a free online tool, to record your own bird sightings and keep up to date with trends.
  • Creative Writing Competition  –  the U3A is inviting members to submit a short story on the theme of TIME. The winning story will be published in Third Age Matters magazine, which reaches over a quarter of a million households. We will also commission at least one illustration to accompany it. Follow the link for details.
  • And there are several other suggestions and invitations here–  e.g. Yoga, Painting, Photography, Quiz, and Golf Quiz – in which members nationwide are invited to join in or imitate.

If you wish to unsubscribe from the Bulletin emails, please contact the membership secretary with subject “Unsubscribe from Bulletin”. This will not affect other email communications with the U3A. Please do NOT put the bulletin emails into spam! 🙁

Please send me a message via the usual channels if you wish to have some item of U3A news put in the Bulletin. Likewise, if you have some constructive suggestions as to how to improve the Bulletin. Best wishes, David Rees 😎
The Constitution of the Chichester U3A is available to view here, and its Terms of Use here.
Enquiries If you wish to write to the Chichester U3A, then the correspondence address is: U3A Chichester, Box 809, Mailboxes Etc., 26 The Hornet, CHICHESTER, PO19 7BB
If there is an urgent matter that needs to be discussed then call 07460 109600, or contact the membership secretary .
Bulletin 200424